The Executive Assistant provides high-level administrative support to the Managing Director, ensuring efficient operation and effective communication within AVL Korea Co., Ltd.
This role requires proactive, detail-oriented individual with excellent organizational and multitasking skills.
Additionally, the ability to quickly assess situations and resolve tasks efficiently assigned by the Managing Director is essential.
YOUR RESPONSIBILITIES:
Strategic Decision Support & Confidentiality
Decision Enablement & Proximity: Act as a close partner to the executive by gathering data, tracking industry/internal trends, and preparing comprehensive management briefings. Synthesize complex information into clear options and risk assessments to directly facilitate executive decision-making
.Discretion & High-Stakes Confidentiality: Maintain absolute confidentiality regarding sensitive business operations, financial data, and personnel matters. Serve as a trusted sounding board while processing the highly sensitive information required to formulate executive decisions.
Communication & Stakeholder Relations
Primary Liaison: Serve as the strategic first point of contact between the executive and all internal or external stakeholders, managing relationships with diplomatic professionalism.
Gatekeeping & Discretion: Manage incoming correspondence, high-volume emails, and phone calls. Filter, prioritize, and route inquiries to maximize the executive’s focus on high-leverage tasks.
Correspondence & Presentations: Draft, edit, and polish high-level correspondence, board presentations, and executive reports, ensuring a consistent and authoritative corporate voice.
Operations & Meeting Management
Calendar & Travel Logistics: Dynamically manage a complex executive calendar to optimize time allocation. Coordinate seamless domestic and international travel itineraries, including flights, lodging, and local transit.
Meeting Coordination & Governance: Structure executive meetings from end to end. Draft strategic agendas, distribute briefing materials in advance, record precise minutes, and actively track accountability on post-meeting action items.
Global Mobility (Invitation Letters): Manage the end-to-end process of issuing official corporate invitation letters for short-term business visits to South Korea by headquarters or affiliate employees. Ensure accurate visa request data is processed and carefully archived for compliance.
Project & Financial Administration
Project Management & Research: Lead or assist with special projects, market research, and data analysis. Establish project milestones, track cross-departmental progress, and ensure key deadlines are met.
Expense & Budget Oversight: Monitor and reconcile the executive’s business expenses in strict compliance with corporate policy. Prepare accurate expense reports and assist with executive budget tracking.
Office Optimization: Oversee the executive's physical and digital workspace, equipment, and supplies to ensure peak functional efficiency. Collaborate with IT and facilities to resolve any operational roadblocks.
YOUR PROFILE:
Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.
Experience: Minimum of 3-5 years of experience in an executive support role, preferably in a corporate environment.
Skills:
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and handle multiple tasks simultaneously.
High level of professionalism and discretion.
Strong problem-solving skills and attention to detail.
Personal Attributes:
Proactive: Takes initiative and anticipates the needs of the executive.
Adaptable: Able to adjust to changing priorities and work under pressure.
Team Player: Works well with others and contributes to a positive work environment.
Reliable: Dependable and trustworthy, with a strong work ethic.
ABOUT AVL KOREA CO. LTD.
AVL Korea was founded in 1991 and has grown as a mobility technology partner for a wide range of customers, including engineering companies, research institutes, universities, and the Korean automobile industry for more than 30 years. AVL Korea enables customers to enhance their technology development capabilities by providing various solutions in simulation software, product development, testing and validation, measurement equipment, engineering services and consulting.
Interested?
If so, please use our online application tool to send your application to AVL!
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About AVL
AVL is one of the world’s leading mobility technology companies for development, simulation and testing in the automotive industry, and beyond. We provide concepts, solutions and methodologies in fields like vehicle development and integration, e-mobility, automated and connected mobility (ADAS/AD), and software for a greener, safer, better world of mobility.
Find out more: www.avl.com
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You are interested in a job at AVL but you are not sure how to apply or want to know what happens after you send your application?
Check out our step-by-step guide
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AVL is not just about cars. It's about changing the future. Together.
Location:
Seoul, KR
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Company: AVL Korea Co. Ltd.
Job Function: Administration
Contract Type: Temporary
Posting Date: Jun 7, 2026
Job ID: 39006
.buttontext2fd9d782023a400c a{ border: 1px solid transparent; } .buttontext2fd9d782023a400c a: focus{ border: 1px dashed #000000 !important; outline: none !important; }
About AVL
AVL is one of the world’s leading mobility technology companies for development, simulation and testing in the automotive industry, and beyond. We provide concepts, solutions and methodologies in fields like vehicle development and integration, e-mobility, automated and connected mobility (ADAS/AD), and software for a greener, safer, better world of mobility.
Find out more: www.avl.com
Job Segment: Administrative Assistant, Executive Assistant, Secretary, Testing, Administrative, Technology, Research
