About the Role:
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
What You’ll Do:
- Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
- Acknowledge all client inquiries and collect work orders.
- Collect information reports to find out performance and progress status.
- File work orders, proposals, department files, and other paperwork submitted by vendors.
- Monitor activities that happen outside the building, such as proper waste disposal and recycling.
- Follow instructions, short correspondence, and memos and ask clarifying questions.
- Respond to common inquiries or complaints from clients, co-workers, and supervisors.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Impact through clearly defined duties, methods, and tasks are described in detail.
- Deliver own output by following defined procedures and processes under close supervision and guidance.
- Budget Management: Support budget accruals, forecasting, and expense tracking in alignment with established financial processes.
- Import / Export Coordination: Coordinate import and export activities by managing documentation, compliance, and stakeholder communications.
- VMS Management: Administer the Visitor Management System to ensure accurate records and effective visitor processing.
- Employee Assistance: Provide day‑to‑day administrative and operational support to employees.
- Visitor Reception: Coordinate visitor check‑in and check‑out to ensure a professional front‑of‑house experience.
- Pantry Management: Manage pantry operations, including inventory, vendor coordination, and hygiene standards.
- Vendor & Equipment Management: Coordinate vendors and equipment services to support operational continuity and cost control.
- Site Event Support: Support yearly, quarterly, and executive site visits with end‑to‑end event coordination.
- Other Duties: Perform additional tasks as assigned by management to support business and operational needs.
What You’ll Need:
- High School Diploma or GED with up to 5-8 years of job-related experience.
- Ability to follow basic work routines and standards in the application of work.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Strong organizational skills with an inquisitive mindset.
- Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
